OF THE

INTERNATIONAL ASSOCIATION OF FIRE CHIEFS

POLICY MANUAL

Compensation and Reimbursement:

Travel            

Air Travel is permitted if meeting location is more than 300 miles from members home. Reimbursment is limited to coach fare on commercial airline.

Mileage reimbursement will be provided at the current federal rate established by the IRS.

Members will be reimbursed for travel based upon whichever mode is least expensive.

Lodging          

Lodging Room cost for the nights allowed for meetings are described under Board meetings. Stipend for meetings other than Board meetings will be decided by the President and presented to the Board at its next meeting. See Board meetings.

If a Board member drives more than three hundred (300) miles, one way, an additional nights lodging and one days per diem is allowed. Receipt required for lodging.

Per Diem        

Per Diem is established at $50.00 per day, Authorization for payment is made by the Board at a Board meeting or by the President in consultation with the Secretary/Treasurer.

 Miscellaneous Expenses that are reasonable will be considered for approval. Examples include; taxi, tolls, tips, related phone calls, etc.

 President  - Funds are provided for the President to attend the following:                        

1.  IAFC Leadership Orientation

2.  The Leadership Summit/Strategic Planning Session.

3.   All State Chiefs' Conferences. The President may designate another Board member to attend any State Conference he/she is unable to attend.

4.  Other travel as necessary to conduct the business of the Division. The Board will review all travel costs at its scheduled  meetings.

5.   The Division shall furnish the President with two (2) tickets to the Annual Banquet at  Fire-Rescue International, upon request.

6.   The Division shall fund the travel of the President or his representative to attend IAFC Board meetings each year.

 Vice President - Funds are available for the Vice President to attend the following:

 1.  The Leadership Summit/Strategic Planning Session.

 2.  IAFC Leadership Orientation

 Secretary/ Treasurer- The Secretary/Treasurer shall receive the following:         

1.  Compensation of $400 per month.

2.  Compensation for assistant at $250 per month

3.  A $1500 annual educational stipend for travel associated with opportunities. Utilization of this account does not require Board authorization.

4.  Travel, lodging and per diem as authorized and approved by the Board or established in this document.                       

 WebMaster/Commuincations:

The Division will provide $225 per quarter for maintaining the web site.

Director                     

The International supports all the Directors expenses to attend IAFC functions. The Division supports the GLD Director’s expenses for Division functions the same as any other Division Board member. Special travel may be approved by the President in consultation with the Secretary/Treasurer. Reports of such travel are to be submitted to the Board for review.

IAFC Committees      

The Division will provide up to $400 for Committee members to attend IAFC Committee functions. This funding is to help cover travel, lodging, and per diem costs not otherwise covered by IAFC stipend. Receipts and stipend verification are required. Stipend support for Committee meetings require approval prior to the expenditure

Board Meetings Board meetings are generally held as follows and include the noted stipend support.

1.  Annual meeting held at Fire Rescue International

Travel: Air or Mileage

Hotel: 4 nights

Per diem: Four Days

2.     Board meeting held in conjunction with CFSI

Travel:  Air or Mileage

Hotel: 3 nights

Per Diem: 3 Days

3.  Conference Calls – November and April

Travel:  Air or Mileage if applicable

Hotel:   One night if applicable

Per Diem:  Not Applicable

 This document shall be reviewed by the Board annually at its first meeting following the annual meeting.

Reviewed, amended and approved 11/09/00

Reviewed, amended and approved 11/08/01

Reviewed, amended and approved 11/07/02

Reviewed, amended and approved 11/13/03

Reviewed, amended and approved 10/24/04

Reviewed, amended and approved 11/17/06

Reviewed, amended and approvied 4/27/10

POLICY ON CANDIDATES FOR ELECTION:

The Great Lakes Division will only take a position to endorse those candidates running for the elected offices, of the  IAFC. Only candidates who have filed official papers (letter of intent and approval of his/her supervisor) with the IAFC Election Committee Liaison and approved by the IAFC Election Chair may campaign at a division event.

Candidates for these same elected offices will be given the opportunity to address our membership at the annual meeting, if such time is requested. It is the policy of the Board of Directors to endorse only one candidate for any office of the IAFC.  The GLD Board may prepare a recommendation of candidate support for the membership to consider at the annual meeting

If the membership of the GLD votes to endorse a candidate from the GLD, financial support will be granted up to $500.00, if requested, In the event that two or more candidates from GLD announce for the same office, financial support will only be granted if the membership endorses one of the candidates. If the membership endorses a candidate that is not a member the GLD, financial support will not be provided We will not endorse a candidate more than one year prior to the election Consideration will be given to see if the candidate has received the endorsement of his/her home state,  Consideration of endorsement for any person for any office of the IAFC will be added as an agenda item at our annual meeting,  A copy of the agenda will be available for the members at the annual meeting.

"This policy does not include those elective offices in the Sections of the IAFC.  Any person running for an office in a Section will be provided free space in the Trumpet to state his/her position. They will not be given time to address the Division or offered financial assistance,

Reviewed and revised November 05, 1999

Reviewed and approved 11/09/01

Reviewed and approved 11/07/02

Reviewed and approved 11/13/03

Reviewed and approved 10/24/04

Reviewed, amended and approved 06/23/06

Reviewed and approved 11/16/06

HOSPITALITY  ROOM  POLICY:

The Great Lakes Division, Inc. (GLD) of the International Association of Fire Chiefs, Inc. (IAFC) will from time to time be the sponsors of a hospitality room at which alcoholic beverages will be made available to invited guests.

Recognizing that we must provide for the comfort and safety of our guests the following recommendations will be adhered to at all times:

1)  A hospitality room will be provided only in conjunction with and as a part of a GLD conference, seminar or forum.

2)  The room will be available only to invited members of the IAFC and their guests.

3)  Before establishing the availability of a hospitality room at a function, the GLD Board  of   Directors (BOD) will specify definite times and dates for the  room to be open.  The hours of operation are to be held to a minimum and are to be strictly enforced.

4)  There will be a minimum of one member of the BOD present at all times of operation.  This member will oversee any servers who may be assisting.

5)  No one under the age of 21 years will be allowed to attend without the presence of a parent. 

6)  The hospitality room is for short term social purposes only and consuming alcohol to the point of intoxication will be be discouraged.

7)  Hospitality rooms are held in the hotel selected as the headquarters for the GLD function and guests normally will be staying at the hotel.  Every effort will be made to identify and discourage an intoxicated person from driving and if advisable transportation  will be provided.

8)   All functions sponsored by the GLD will be smoke free.

9) There will be absolutely no sale of alcoholic beverages.

Approved by the GLD BOD 07/21/02

Reviewed and approved 11/13/03

Reviewed and approved 10/24/04

Reviewed and approved 11/16/06

DUES AND MEMBERSHIP:

Dues and Membership in the Great Lakes Division shall be determined and established by the Division Bylaws.

SECRETARY TREASUER DUTIES:

Along with the duties detailed in the bylaws the Secretary Treasurer will be responsible for the following:

1.     Publication and dissemination of E-Trumpet to Board of Directors.  Goal of at least 3 issues per year.